VOTING MACHINES WITH VOTING TABULATION SYSTEM AND ASSOCIATED EQUIPMENT INCLUDING FIVE YEARS OF SUPPORT AND SERVICE
PUBLIC NOTICE
REQUEST FOR UN-PRICED TECHNICAL PROPOSALS
PHASE ONE OF A MULTI-STEP PROCUREMENT PROJECT
The Warren County Board of Supervisors is seeking un-priced technical proposals from qualified voting machine company/contractor to provide VOTING MACHINES WITH VOTING TABULATION SYSTEM AND ASSOCIATED EQUIPMENT INCLUDING FIVE YEARS OF SUPPORT AND SERVICE for use by the Warren County Election Officials. Deadline for receipt of un-priced technical proposals is 2:00 p.m. CST on July 29, 2021. The Bid File Number is 2021-0225.
Pursuant to Ms Code 31-7-13 and House Bill 1109, this equipment will be procured through a multi-step procurement process, including a Reverse Auction. In Phase One, un-priced technical proposals are evaluated for potential acceptability based upon pre-determined criteria. In Phase Two, only those bidders whose technical proposals are determined acceptable shall be invited to provide priced bids for consideration. The Reverse Auction is tentatively scheduled for August 5, 2021 from 10:00am-11:00am. Warren County encourages vendor participation in this multi-step process. Complete instructions are provided in the specifications package.
The specification package and instructions for submission of un-priced technical proposals may be obtained by visiting the website Bid Now Solutions at https://bidnowsolutions.com/warrencounty/ or by contacting Penny Evans, Purchasing Agent by email, pennye@co.warren.ms.us. Proposals may be submitted via electronic or paper delivery means. Paper delivery shall be to the Warren County Purchasing Department, 913 Jackson St, Vicksburg MS 39183. Late or incomplete proposals will not be considered. Modifications will not be considered after the closing date and time.
The following criteria shall be used to evaluate un-priced technical proposals:
1. Compliance with Request for Proposals/Bids submission requirements;
2. Response to Technical Specifications of Equipment or Services required;
3. Demonstrated experience, ability and resources of the vendor to provide Equipment or Services required;
4. Warranty, maintenance and support services;
Warren County reserves the right to conduct oral or written discussions of the un-priced technical proposals.
Bidders may designate those portions of the un-priced technical proposals which contain proprietary data they wish to remain confidential. The item or service procured shall be furnished in accordance with the bidder’s technical proposal and shall meet the requirements of the request for proposals/bids.
A Bid Bond, Cashier’s or Certified check payable to Warren County in the amount of $500.00 shall be required in the event that a company’s proposal is approved for advancement to Phase Two. This surety will be required prior to accessing the online reverse auction bidding portal and/or submission of paper bids.
The Warren County Board of Supervisors reserves the right to determine responsible proposing companies, responsive and most advantageous proposal(s), invite bids from multiple bidders, reject any and all proposals or bids and waive minor informalities in the proposal and bid process. Warren County reserves the right to award a contract to the bidder(s) believed most advantageous to Warren County, price and other factors considered.
This notice is published pursuant to an order of the said Board of Supervisors dated the 6th day of July 2021.
Warren County Board of Supervisor
By: Penny Evans, Purchasing Agent
Publish: 7/7/2021, 7/14/2021
For More Information visit https://bidnowsolutions.com/warrencounty/