Duties of Chancery Clerk

The Chancery Clerk serves as the hub of all county government because of the various duties given the clerk by statute. The duties of the Chancery Clerk are governed by various statutes and court rules, along with procedures established by the State Audit Department.

Custodian of Public Land Records:

  • Receive and record all documents (Warranty Deeds, Deeds of Trust, Powers of Attorney, etc.)
  •  Create and maintain various indexes for documents filed in public land records (i.e., subdivision index, section index, direct/reverse index, etc.)
  •  Process homestead exemption applications and assessment rolls through the State Tax Commission
  •  Account for all recording fees

Clerk of the Chancery Court

  •  Receive and assign cases to the Chancery Judge
  • Maintain the court docket and file all records of the court
  • Keep and preserve court minute books
  • Issue process for service upon defendants
  • Receive and account for various filing fees
  • Process all phases of civil commitments, both mental health and drug and alcohol
  • Transmit statistical data to the Administrative Offices of the Courts (AOC)
  • Transmit divorce and other statistics to the Mississippi Department of Vital Records
  • Process court records for appeals to the Supreme Court and Court of Appeals
  • Serve as court appointed guardian, administrator, executor, conservator, or commissioner when called upon

Clerk of the Board of Supervisors

  •  Attend all meetings of the Board of Supervisors
  • Prepare the minutes of each Board meeting
  • Assist the Board in equalizing the assessment rolls of real and personal property
  • Compile numerous reports on the Board’s behalf and submit them to other state governmental entities, as required by statute
  • Receive and process all applications made for homestead exemption and the results to the State Tax Commission

County Treasurer and County Auditor

  • Receive, disburse, and account for all county funds of whatever nature
  • Prepare monthly claims docket, pay all county bills and sign all county checks
  • Prepare a monthly report of receipts and disbursements to the Board of Supervisors
  • Receive and account for monthly and annual settlements from various county officials, including the Tax Collector, Sheriff and Justice Court Clerk
  • Maintain various ledgers and accounts on behalf of other county offices and must examine the books of all offices

Collector of Delinquent Real Estate Taxes

  • Receive and maintain the list of lands sold for taxes on the last Monday of every August
  • Receive, process and account for the redemption of all lands sold for taxes and make a record of the same
  • Research owners and lien holders of lands sold for taxes and issue various forms of notice prior to the foreclosure of the right of redemption
  • Issue tax deeds (clerk’s conveyance) on lands sold for taxes upon maturity

Other Duties

  • Record and preserve Military Discharges
  • Serve as county-wide notary

Department Overview

​The Chancery Clerk’s department consists of 7 full time employees and various part time employees, plus 2 employees in the accounting department.  Each of these employees may be reached by calling (601) 636-4415.

★ Beverly Johnson attends all meetings of the Board of Supervisors, records the official minutes and maintains files for supervisors’ documents. She receives and processes all applications made for homestead exemption and forwards the results to the State Tax Commission. She maintains the fee journal for the clerk and prepares monthly and annual financial reports.

★ Faye Willis and Virginia Browning are responsible for receiving and recording all land documents (Warranty Deeds, Deeds of Trust, Powers of Attorney, etc.), lis pendens , military discharges and construction liens; creating and maintaining various indexes for documents filed in public land records and accounting for all recording fees.

★ Denise Bailey and Mary Flaggs are responsible for receiving and assigning cases to the Chancery Judge; maintaining the court docket, issuing process for service upon defendants, keeping and preserving court minute books, process all phases of civil commitments and accounting for various filing fees.

★ Victoria Bell is responsible for receiving, processing and accounting for the redemption of all lands sold for taxes and making a record of the same, researching the owners of lands sold for taxes and issues various forms of notice prior to the foreclosure of the right of redemption and issues tax deeds on lands sold for taxes upon maturity. She records UCC releases and federal tax liens and attends all commitment court hearings.

★ Jamie Johnson serves as receptionist by answering the telephone and assisting customers. She attends court hearings and is responsible for the restoration of chancery records.

★ Lakeshia King serves as the accounts payable clerk.

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2nd Congressional District Run Off Election POSTPONED

To slow the spread of the COVID-19 Governor Tate reeves issued an executive order to reschedule the run off election for June 23, 2020
 

MARRIAGE LICENSE REQUESTS

FOR ALL MARRIAGE LICENSE REQUEST PLEASE CALL OUR OFFICE AT 601-636-3961 FOR AN APPOINTMENT.   
PLEASE HAVE THE MARRIAGE LICENSE FORM FILLED OUT AND READY WHEN YOU COME IN

Bridge Closure

All County residents please be advised that beginning January 20, 2020 the existing bridge on Freetown Road near Greyline Drive shall be closed and traffic will be detoured around the bridge. The existing bridge is under contract to be replaced, and the contract allows for one hundred twenty (120) working days to complete the project. We apologize for the inconvenience, and ask for your patience while we improve the safety of this roadway and structure for the citizens of Warren County.